24 modules · everything your college needs

Features, in detail.

A full breakdown of every module, with mini-previews and feature lists. Filter by category below.

Academics

Student directory

Admissions to alumni — the full student lifecycle.

A searchable, filterable roster of every student on campus with rich profiles, remarks, and bulk CSV import. Photos, parent contacts, guardian info, academic history — all in one place.

  • Bulk CSV import with auto-dedupe
  • Drag-drop photo upload, bulk match by enrollment no.
  • Remarks with audit trail
  • Status lifecycle: Active → Alumni → Dropped
  • Advanced filters (batch / programme / gender / category)
  • CSV + Excel export
1,247 students
K
Karan Shah
25EC009 · BTECH-EC
Active
P
Priya Mehta
25CE010 · BTECH-CE
Active
A
Arjun Rathod
24ME014 · BTECH-ME
Active
S
Sneha Patel
24CE001 · BTECH-CE
Active
Academics

Faculty directory

Teaching staff with course assignments and leaves.

Full faculty profiles linked to courses they teach each semester. Integrated with HR for leaves, payroll, and performance reviews.

  • Qualifications, specializations, publications
  • Per-semester course assignments
  • Leave balances + application workflow
  • Salary grade linkage
  • Faculty timetable auto-generated
M
Prof. Meena Iyer
CSE · 8 yrs
R
Dr. R. K. Sharma
ECE · 12 yrs
A
Prof. Aisha Khan
ME · 5 yrs
V
Dr. V. Deshmukh
CE · 15 yrs
Academics

Programmes & courses

Department → programme → semester → course hierarchy.

Structure your entire academic tree the way your university requires. Supports CBCS, elective tracks, cross-listings, and prerequisite chains.

  • Multi-level hierarchy (department / programme / course)
  • CBCS credits & elective pools
  • Bulk course import per programme
  • Prerequisites and co-requisites
  • Per-course syllabus upload
Engineering
4 programmes · 16 courses/sem
Pharmacy
2 programmes · 8 courses/sem
Management
1 programme · 6 courses/sem
Academics

Timetable builder

Drag-drop weekly schedule with clash detection.

Build per-batch timetables without Excel. The builder flags faculty and room conflicts in real-time, and mobile-friendly views auto-generate for students and teachers.

  • Mon–Sat × 8 periods grid
  • Auto clash detection (faculty + room)
  • Break & free periods
  • Mobile-friendly student view
  • Publish / unpublish per semester
  • Per-faculty schedule export
DayP1P2P3P4P5
Mon
CS502
R
Break
CS503
A
CS504
M
CS501
M
Tue
Break
CS503
A
CS504
M
CS501
M
CS502
R
Wed
CS503
A
CS504
M
CS501
M
CS502
R
Break
Thu
CS504
M
CS501
M
CS502
R
Break
CS503
A
Fri
CS501
M
CS502
R
Break
CS503
A
CS504
M
Academics

Exams & marks

From mark entry to published marksheet PDFs.

Faculty enter marks from their phone or laptop. Once published, every student downloads a formatted marksheet PDF from their portal, and CGPA updates automatically.

  • Mobile mark-entry (tablet-ready)
  • Per-course total/passing marks
  • Auto Pass / Fail / Absent tagging
  • Published / draft states
  • Downloadable marksheet PDFs
  • CSV bulk import
  • Re-examination tracking
Mid-Sem 1 · CE-5
PASS
CourseMarksGr.
CE501 Data Structures42/50A
CE502 DBMS38/50A-
CE503 Networks45/50A+
CE504 Maths36/50B+
SGPA
8.42
Academics

Gradebook & CGPA

GTU-compatible SGPA / CGPA auto-calculation.

Computes SGPA per semester and cumulative CGPA across the entire programme. Transcripts include QR verification for authenticity checks.

  • GTU + major Indian university schemas
  • Per-semester SGPA & cumulative CGPA
  • Transcripts with QR verification
  • Backlog & re-exam tracking
  • Custom grade boundaries
Cumulative CGPA progress
Sem 1 7.8
Sem 2 8.1
Sem 3 8.4
Sem 4 8.6
Sem 5 8.9
Current CGPA
8.36
Academics

Online MCQ tests

Question banks, timed tests, auto-grading.

Build question banks, compose timed tests, let students attempt from their phones. Results are computed the moment the timer stops — no manual correction.

  • Question banks per course & difficulty
  • Single / multiple correct MCQs
  • Timed attempts with auto-submit
  • Per-student attempt history
  • Published vs. draft states
  • Anti-cheat: randomized option order
DBMS Quiz 1
Timed · 15 min
12:34
Question 4 of 10
Which SQL statement is used to update data in a database?
Academics

Certificates

Bonafide, character, completion — one-click generation.

Pre-built templates for Bonafide, Character, Migration, Provisional, Completion. Populate from student profile, print with college seal & principal signature.

  • 6+ ready-made templates
  • Auto-fill from student profile
  • College letterhead + principal signature
  • Print-optimised A4 PDFs
  • Audit trail of every issued certificate
  • Bulk generation for migration drives
Demo Polytechnic Institute
BONAFIDE CERTIFICATE
This is to certify that Karan Shah (Enroll 25EC009) is a bonafide student of BTech-ECE, 1st semester, AY 2025-26.
Date
28 Apr 2026
Dr. H. R. Singh
Principal
Operations

Attendance tracking

Take attendance in under a minute — from your phone.

Faculty pick the class, tap P/L/A/E for each student, hit save. Shortage alerts (below 75%) auto-send to parents via WhatsApp + SMS, same day.

  • Mobile one-tap marking (Present / Late / Absent / Excused)
  • All-present / all-absent quick fills
  • Per-course & per-student reports
  • Auto 75%-shortage WhatsApp alerts
  • Biometric & RFID integration ready
  • Parent notifications same-day
CE501 · Today 10:00
Data Structures
28/30
K
Karan Shah
25EC009
P
P
Priya Mehta
25EC010
P
A
Arjun Rathod
25EC011
L
R
Ravi Kumar
25EC013
A
Operations

ID Cards

Bulk-print CR80 cards with QR & photos.

Pick batch → preview → print. Student photos auto-embed. QR codes on every card for gate scanning. Hologram faux-3D stickers included for authenticity.

  • CR80 standard (86×54 mm) landscape
  • Front + back printing
  • College logo / auto monogram fallback
  • Student photo + QR verification
  • Bulk print 200 cards per click
  • Hologram faux-3D stickers
DPI
DEMO POLYTECHNIC INSTITUTE
Affiliated to GTU · Ahmedabad, Gujarat
Student
ID CARD
K
KARAN A. SHAH
S/o Abhishek Shah
Enroll25EC009
CourseEC — Electronics
Batch25-26 EC-B
DOB14-08-2007
Valid 2025–2029
Dr. R. Mehta
CR80 · 86 × 54 mm · QR + hologram · 2-per-row A4
Operations

Advanced reports

NAAC / NBA / AISHE compliance in one click.

Pre-built compliance report templates auto-populate from your data. Custom dashboards for dean & principal. Export to PDF / CSV / Excel instantly.

  • NAAC SSR data points
  • NBA self-assessment report
  • AISHE one-click export
  • Dean / principal dashboards
  • Attendance trendlines
  • Fee collection analytics
  • PDF / CSV / Excel exports
NAAC SSR · Criterion 2
Student enrolment ratio
92%
Dropout rate
3.2%
SC/ST/OBC enrolment
45%
Teacher:student ratio
1:18
Financial

Fees & collection

Razorpay online + offline + concessions + GST.

Define fee structures per programme, batch, semester, installment. Students pay from their phone via Razorpay. Receipts auto-generate with GST breakup. Full audit log on every payment.

  • Fee structures per programme / batch
  • Razorpay UPI / Cards / Netbanking
  • Offline cash / cheque / DD / NEFT / UPI
  • Concession workflow with approval trail
  • GST-ready PDF receipts
  • Automated defaulter reminders
  • Bulk receipt printing
  • Full payment audit log
Outstanding
₹12,000
₹50k paid of ₹62k
Financial

HR & payroll

Salary slips, PF / ESI / TDS, leaves, reviews.

Full HR suite for teaching and non-teaching staff. Salary slip PDFs, leave balances with workflow, performance reviews, Form-16 generation at year-end.

  • Salary grades: basic / HRA / DA breakup
  • PF, ESI, professional tax auto-calc
  • TDS with Form 16 generation
  • Leave types + balances + approval workflow
  • Salary slip PDFs
  • Bulk monthly salary run
Apr 2026 · Salary slip
Basic₹45,000
HRA₹18,000
DA₹9,000
PF (–)–₹5,400
TDS (–)–₹3,200
Net₹63,400
Campus Life

Hostel management

Blocks, rooms, allocations, monthly rent.

Manage hostel blocks (Boys / Girls / PG), room capacity, student allocations, and monthly rent. Integrated with fees for automated rent collection.

  • Multi-block structure
  • Room types with capacity & rent
  • Student allocation with move-in / vacate dates
  • Monthly rent snapshots
  • Vacancy dashboard
A-001
Full
A-002
Full
A-003
Hold
A-004
Free
A-005
Full
A-006
Full
A-007
Hold
A-008
Free
A-009
Full
A-010
Full
A-011
Hold
A-012
Free
Campus Life

Transport

Routes, stops, vehicles, student passes.

Manage bus routes, stops, vehicle fleet, and student-to-stop assignments. Monthly pass fee integrates with the fees module.

  • Route + stop hierarchy
  • Vehicle fleet with capacity
  • Student-to-stop assignment
  • Monthly pass fee snapshot
  • Driver + conductor info
  • Breakdown / maintenance log
Route 1 · Naranpura → Campus
06:45 Naranpura Square
06:58 Helmet Circle
07:12 SG Highway
07:25 Bodakdev
07:40 Campus
Vehicle GJ-01-DP-1234 · 42-seater · Driver: Ramesh
Campus Life

Library

Catalog, issue / return, overdue fines.

Library catalog with ISBN lookup, issue/return tracking, and automatic overdue fines (₹10/day default, configurable). Fine collection flows into the fees module.

  • ISBN-based cataloging
  • Issue / return workflow
  • Overdue fine auto-calc
  • Student book search
  • Fine collection via fees module
  • Multi-copy tracking
Introduction to Algorithms · Cormen
ISBN 978-013-468-599-1
Issued · Karan Shah
Due 05 May
Operating System Concepts · Silberschatz
ISBN 978-013-089-041-0
Available · 3 copies
Computer Networks · Tanenbaum
ISBN 978-812-031-234-5
Overdue · Priya Mehta
3 days late
Communication

Notices & announcements

Campus-wide notice board with category filters.

Publish notices by category (Academic / Events / Holidays / Exams). Students see the latest on their portal; critical notices push to WhatsApp.

  • Category pills (Academic / Events / Exam / Holidays)
  • Publish + expire dates
  • Rich-text body
  • Portal push to all students
  • Optional WhatsApp broadcast
Admin 2h ago
Holiday list — May 2026
Exams 1d ago
Mid-Sem 2 schedule published
Events 2d ago
Sports day on 15 May
Library 3d ago
Library closed on Sat
Communication

Calendar & events

One unified academic calendar.

Academic year / semester boundaries, public holidays, exam dates, cultural events, seminars. Student-visible events in their portal.

  • Academic year / semester boundaries
  • Public holidays
  • Exam schedule integration
  • Student-visible events
  • Monthly / weekly views
May 2026
S
M
T
W
T
F
S
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
15 May · Sports day
22 May · Mid-Sem begins
Communication

Internal messaging

Direct messages between staff, faculty, students.

Keep conversations on-platform with full audit logs. Principal → all faculty broadcast, faculty → specific batch, faculty → single student.

  • One-to-one + group messages
  • Role-based broadcast
  • Read receipts
  • Attachments
  • Searchable history
MI
Dr. Meena Iyer
2m
Please submit lab reports by Friday
HR
Principal
1h
Faculty meeting tomorrow 10am
PP
Priya Patel
3h
Attendance correction request
Communication

Reminders (WhatsApp / SMS / Email)

Automated fee, attendance, exam reminders.

Plug in your WhatsApp Business API, SMS gateway, and email provider. Templated reminders go out automatically with queued retries and delivery reports.

  • WhatsApp (Meta / Gupshup / AiSensy)
  • SMS (MSG91 / Textlocal)
  • Email (SES / Postmark / Mailgun)
  • Template builder with variables
  • Queue worker with 3-retry backoff
  • Delivery reports + error tracking
WhatsApp sent
₹12,000 fee due — Karan Shah (25EC009)
SMS queued
Attendance 68% — Priya Mehta
Email sent
Marksheet available for download
Platform

Student & parent portal

A dedicated self-service portal for every student.

Every student and parent gets their own secure login. Marks, attendance, fees, timetable, notices — all from their phone. No app to install.

  • Per-student secure login
  • Mobile-first design
  • Online fee payment via Razorpay
  • Marks + attendance + timetable
  • Campus notices
  • No app download required
Welcome back
Karan Shah
25EC009 · BTECH-EC Sem 1
Fees paid
₹50,000
Outstanding
₹12,000
Attendance
87.4%
Last exam
82%
Platform

Roles & audit

Granular RBAC with a full audit log.

Define custom roles (Principal / Dean / Accounts / Librarian). Every sensitive action is logged with who / what / when. Super-admin can impersonate to reproduce issues.

  • Built-in + custom roles
  • 100+ granular permissions
  • Audit log of every edit / delete
  • Super-admin impersonation
  • Role changes require approval
Super Admin
RBAC
*all
Principal
RBAC
students, faculty, fees, reports
Accounts
RBAC
fees (R/W), reports (R)
Librarian
RBAC
library (R/W) only
Platform

Multi-tenant isolation

Each college gets its own database. Zero cross-contamination.

Not just row-level isolation — every tenant has an entirely separate database, storage directory, and cache namespace. Your data never touches another college's.

  • Per-tenant MySQL database
  • Per-tenant file storage
  • Per-tenant backups (automated)
  • Sub-domain isolation (demopoly.mcollege.in)
  • Central super-admin dashboard
  • One-click tenant provisioning
D
Demo Polytechnic
demopoly.mcollege.in
S
Suryodai Arts
suryodai.mcollege.in
L
LM Pharmacy
lmip.mcollege.in
Each college → own DB + own storage + own backups
Platform

Automated backups

Daily per-tenant SQL dumps with 30-day retention.

Every tenant's database is dumped and gzipped daily. Old dumps auto-prune. Optional S3 / Google Drive offsite sync.

  • Daily automated dumps (mysqldump)
  • Gzipped + per-tenant folders
  • 30-day retention (configurable)
  • One-command restore
  • On-demand dump via CLI
  • Optional S3 / GDrive offsite sync
✓ 2026-04-22 02:00 tenant-demopoly-20260422-020000.sql.gz 4.2 MB
✓ 2026-04-21 02:00 tenant-demopoly-20260421-020000.sql.gz 4.1 MB
✓ 2026-04-20 02:00 tenant-demopoly-20260420-020000.sql.gz 4.1 MB
○ 2026-03-22 02:00 (pruned — 30-day retention) —
Integrations

Plays nicely with
everything you already use.

Connect payment gateways, messaging providers, biometric devices, and compliance bodies — with a few clicks from the admin panel.

Payments & fees
R
Razorpay
UPI + Cards + Netbanking
Connected
P
PayU
UPI + Cards
Available
C
Cashfree
Smart settlements
Available
H/
HDFC / ICICI
NEFT reconciliation
Available
Messaging & alerts
WB
WhatsApp Business
Meta-verified sender
Connected
G
Gupshup
WhatsApp + RCS
Available
M
MSG91
Transactional SMS
Available
AS
AWS SES
Bulk email
Available
Devices & hardware
Eb
Essl biometric
Fingerprint punch-in
Connected
RR
Realtime RFID
Card-tap attendance
Available
Z
ZKTeco
Facial recognition
Available
Tb
TVS barcode
ID card scanning
Available
Compliance & academic
G/
GTU / University
Semester results sync
Connected
A
AISHE
One-click export
Available
N
NAAC
SSR auto-populate
Available
N
NBA
Self-assessment export
Available
Need a custom integration? Talk to us
How it fits together

Every module is
tightly connected.

No copy-paste between systems. When attendance drops, parents are pinged — same data, same platform, single source of truth.

Students Core identity Admissions → creates students Attendance daily per-student Gradebook ← needs Exams Exams & marks → feeds CGPA Timetable → powers Attendance Reminders WhatsApp · SMS Hostel → auto-rent via Fees Fees collects all rents Reports NAAC / NBA / AISHE
Gradebook requires Exams, Programmes
Hostel rent powered by Fees
Reminders listen to Attendance, Fees
NAAC reports aggregate from Students, Exams, Fees
Student portal reads from all of the above
ID cards pull data from Students + batches
Security & compliance

Built for institutions, not experiments.

Every architectural decision is biased toward isolation, auditability, and recoverability.

Isolated databases

Each college gets its own MySQL database — not a shared table. Zero cross-tenant data leaks.

Daily automated backups

mysqldump-based per-tenant backups with 30-day retention. One-command restore.

Role-based access control

100+ granular permissions. Every action tied to a role. Super-admin audit log.

Encrypted integration secrets

WhatsApp / SMS / Razorpay keys encrypted at rest. Never logged in plain text.

See it all in action.

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